Applications, Forms, Licences and Permits
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Additions to Houses |
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Additions to house require a building permit. For additional information please visit our Building Services Page. |
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Accessing Land Application |
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A “Permission to Access Park & Trail Property” permit is required anytime a contractor or homeowner plans to enter onto Township owned parkland, greenspace, or trails with any type of equipment or vehicle for the purpose of accessing private property. The Permission to Access Park & Trail policy is aimed to control access, prevent any damage to Township owned lands, and ensure the safety of park and trail users. Common examples of when you may need a permit include making improvements to your property such as landscaping, building a deck or fence, or installing a pool or hot tub. Applying for a Permit
Check with Building Services to see whether a Building Permit is also required. For further information, please contact the Recreation and Community Services staff or call 519-669-1647 ext. 7024. |
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Birth Certificate |
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Birth Certificates are issued by the Province of Ontario for anyone born in Ontario. All requests for new or replacement certificates must be filed with Service Ontario. | ||||||||
Building Permit Forms |
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Any construction that occurs within the Township of Woolwich will require a building permit.
For additional information please visit our Building Services page. |
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Burn Permits |
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Fire permits are available from the Township Administration Building between 9:00 a.m. and 5:00 p.m. Monday to Friday, or by completing our open burn application form or campfire permit form. View our fees and charges by-law for permit costs. |
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Certificate of Occupancy |
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Are you planning to start a home-based business or establish or change a commercial or industrial business? Please contact Planning Services staff to discuss the necessary requirements and how to obtain a Certificate of Occupancy. |
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Change of Tenancy |
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To notify our Revenue Clerk, Water Billing of a tenancy change please complete the Change of Tenancy form |
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Charitable Rebate |
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If you are a registered Charitable or Non-Profit Organization under the provisions of the Canada Income Tax Act subsection 248 (1) and own or lease space in a commercial and/or industrial building, you may be eligible for a rebate in property taxes for the current taxation year. Please complete the charitable rebate application form. |
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Clearing of Lands |
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The Region of Waterloo regulates tree cutting in private and public woodlots. |
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Consent (Severance) |
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A property owner who wishes to:
is required to meet with Township staff to discuss the consent (severance) process prior to submitting an application for consideration by the Committee of Adjustment. |
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Consent Letter for Children Travelling Abroad |
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Visit the Government of Canada's website for more information and a copy of the consent letter form. |
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Community Alert Network Information Update |
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The Community Alert Network system will no longer be active as of April 30, 2019. Please visit www.AlertWR.ca to register for our new system, or visit our Emergency Preparedness page to find out more information about the new Community Alert Network. As a part of implementing this new system we would like to request that you take the time to register your contact information in our new system. If you have not yet registered in the new system by April 30, 2019 you will no longer receive Community Alert Messages from the Township of Woolwich. If you do not have access to the internet you can pick up a sign-up form at the Township Administration Office (24 Church Street West, Elmira, ON) or the Woolwich Memorial Centre (24 Snyder Avenue South, Elmira, ON). |
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Death Registration |
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The Funeral Home provides the Township of Woolwich with the Death Registration documents when a death has occurred. The Township receives the information, issues a Burial Permit and then forwards the information to the Office of the Registrar General. The Township does not provide any information regarding Death Certificates to residents, as Death Certificates are issued by the Province of Ontario. All requests for new or replacement certificates must be filed with Service Ontario. |
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Decks |
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Decks greater than 24 inches in height require a building permit. For additional information please visit our Building Services page. |
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Demolition |
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When demolishing any structure, a demolition permit is required; please note that agricultural buildings do not require a demolition permit. |
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Dog Tag Application |
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You are required to purchase a dog tag/licence for your dog upon moving to the Township or within 21 days of becoming a dog owner. Visit our Animal Services page for information on dog tag fees and purchasing locations. You can also mail a copy of your dog tag application form with a cheque payable to the Township of Woolwich. |
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Entrance Permits |
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An entrance permit may be required of all persons, agencies, corporations (private or public), or institutions for a new entrance (driveway) or change to an existing entrance on any Township road. Printable application form: Entrance Permit. Completed forms can be sent to the Township office by mail, fax, or in-person. Fax: 519-669-4669 Main or in-person: 24 Church Street West The Region of Waterloo has permit requirements for access work on Regional roads. Their permit process and detailed information can be found on the Region's website. |
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Fences |
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The Township of Woolwich does not regulate fencing unless you have a pool or are a corner lot. For more information, please visit our By-laws page. |
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Fireworks |
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The Township requires that complete applications are submitted a minimum of three weeks before the event or anticipated start of sales. Please complete and submit the licence application form as well as the appropriate fee. License fees can be found in the Township's Fees and Charges By-law. Sale of FireworksAll retailers looking to sell fireworks within the Township of Woolwich are required to obtain a fireworks sale licence. Fireworks sales may only be conducted on the six business days before Canada Day and Victoria Day. A location inspection by Township of Woolwich Fire Services is required before a licence can be issued. Fireworks Display PermitsNot all fireworks shows require a permit. If your event is using high-hazard, professional fireworks, you will require a permit whether the event is private or open to the public. If you are setting off low hazard, consumer fireworks, you will only need a display permit for events that are open to the public. Visit our Fire Safety and Prevention page for more information on fireworks rules and regulations. |
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Filming |
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A Filming Permit is required if filming is occurring within the road allowance or on Township property. Filming permit applications can be emailed to Infrastructure Services staff. |
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Freedom of Information |
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Anyone wishing to obtain information kept by the Township should contact the Deputy Clerk, who will advise if a Freedom of Information (FOI) Request if needed or not. The FOI Request Form will need to be completed and returned to the Council and Administrative Services division with a $5 fee. More information is available on our FOI Requests page. | ||||||||
Grant Application |
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For information on the Township's annual community grants, visit our Grants and Special Assistance page. |
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Inspections |
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Building inspections are required during the building process. For more information on inspections, visit our Building Services page. |
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Kennel Application |
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Anyone who would like to have more than three dogs on their property must apply for a kennel licence. Kennels are only permitted in Agricultural zones and must be located at least 60 metres (200 feet) from any neighbouring habitable building, including any buildings housing animals. For more information on kennel applications, view our Animal Control By-law. All kennel applications must initially be heard by Council and Council makes the decision on whether to license the kennel or not. The Animal Control Officer does an annual inspection on all kennels and does spot inspections throughout the year. The Kennel Licence Application must be accompanied by a site map showing the entire property and the nearest neighbours' habitable buildings. Kennel licence fees can be viewed in the Township's Licensing By-law. |
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Livestock Claim |
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For information on the program, or to submit a claim, contact the Township's Deputy Clerk. | ||||||||
Lottery Licences |
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The Alcohol and Gaming Commission (AGCO) is responsible for administering the lottery licensing program in the Province of Ontario. Municipalities and the AGCO are responsible for issuing lottery licences to eligible charitable and religious organizations.
Application ProcessThe Township of Woolwich requires a minimum of 10 business days to process all applications for lottery events licensed by the municipality. If you are applying for a lottery licence for the first time in the Township of Woolwich, the Township requires a minimum of 15 business days to process the application. Lottery Licence fees are set by the AGCO. For more information on Lottery Licensing please visit the Alcohol and Gaming Commission of Ontario. All lottery licence applications and reports can be returned to the Township's Licensing Officer (519-669-1647 ext. 6004) at the Township Administration Office. |
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Marriage Ceremony Request Form |
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To schedule a marriage ceremony please complete the Online Marriage Ceremony Request Form or contact Corporate Services staff at 519-669-6009. In order to ensure that an officiant is available, a minimum of 24 hours notice is requested. More information on marriage ceremonies is available on our Marriages page. |
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Marriage Licence |
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Marriage Licence Application Forms must be submitted in person by at least one of the individuals getting married. The application form must be signed by both parties and two pieces of government-issued identification for each applicant are required. Marriage licences are issued at the Township Office, located at 24 Church Street West, Elmira, ON. Please note that appointments are necessary to ensure that an issuer of marriage licences is in the office. More information on applying for a marriage licence and relevant contact information is available on our Marriages page. |
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Minor Variance |
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A variance is a minor change to the Zoning By-law for a specific property. Property owners are advised to consult with Planning staff regarding the minor variance process prior to submitting an application for consideration by the Committee of Adjustment. |
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Official Plan Amendment |
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At times, an individual property may need an amendment to the Official Plan for new development or re-development proposals. Prior to submitting an application to amend the Official Plan, please consult with Planning Services staff. The public always has opportunity to review and provide input on a proposed amendment prior to the adoption by the Township. |
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Pools and Hot Tubs |
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Pools and hot tubs require a Building Permit. They also are regulated under our Pool Fence By-law. |
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Pre-Application Consultation Meeting RequestDevelopment Services Applications |
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If you are planning to apply for an:
for your property, you are required to discuss the proposal with Township and/or Regional staff through a pre-application consultation meeting, ahead of making a formal application. Please complete the necessary meeting request form and submit it to Planning staff for review. Once received Planning staff will contact you to advise the applicable pre-application meeting fee and steps to move forward. Pre-application Consultation Meeting Request Form - Township |
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Road Work Permits |
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A road work permit is required of all persons, agencies, corporations (private or public), or institutions to occupy or close any Township road, sidewalk, boulevard or right-of-way to complete work. Printable application form: Road Work Permit. Completed forms can be sent to the Township office by mail, fax, or in-person. Fax: 519-669-4669 Main or in-person: ATTN: Infrastructure Services The Region of Waterloo has permit requirements for work requiring access on Regional roads. Their permit process and detailed information can be found on the Region's website. |
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Septic Systems |
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Major and minor changes or repairs to a septic system requires a Building Permit application to be filled out and a Schedule 2: Sewage System Installer Information Sheet filled out. |
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Sheds |
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Any shed over 108 square feet requires a Building Permit. |
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Sign Permits |
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Signs are regulated under the Township's Sign By-Law and may require a permit. | ||||||||
Site Plan Approval |
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Site Plan Approval is required for all commercial, institutional, industrial and some multi-residential developments within the Township and must be completed prior to the issuance of any building permits. Site Plan approval is an interactive process involving the property owner, their consultant(s), Township staff, and other local government agencies. The Site Plan process is intended to match the property owner's requirements with the unique characteristics of each property while protecting the interests of all parties and ensuring development is designed to municipal standards. For Site Plan application submission requirements, please view the applicable Guidelines for Site Plan/Development Approval Process and the Landscape and Design Guidelines. Contact Planning Services staff to arrange a pre-application consultation meeting for your proposal. |
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Special Event Permits |
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Special events which occur within the road allowance or on Township property require a Special Event Permit. Special Event applications can be emailed to Infrastructure Services staff. Before starting a Special Event Permit application, please read the information regarding Special Event Permits on our Roads and Sidewalks page. |
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Subdivision Approvals |
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Subdivision approvals are handled between the Region, who is the approval authority, and the Township, who holds the public meeting. Generally, when you divide a piece of land into multiple lots (i.e. three or more), you are subdividing the property. Subdivisions can be created for residential, industrial, or multi-use developments. If you are considering a subdivision development on a parcel of land, a pre-application consultation meeting with the applicable Regional, Township, and other agency staff will be required prior to submission of an application. |
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Temporary Tents |
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Temporary tents or a group of tents that is more than 646 square feet will require a Building Permit. |
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Vendor/Trades Licences |
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For information about License Fees, please see the Township's Fees and Charges By-law. |
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Zoning |
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Every property in the Township is subject to policies in the Zoning By-law. A zoning by-law contains provisions that regulate the use, size, height, density, and location of buildings on properties. The by-law consists of the following basic components:
Property owners are advised to consult with Planning Services staff regarding the zone change process prior to submitting an application for consideration by Council. |
Please contact the Township of Woolwich if you require any of these documents in an alternate format.