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Watch Council Meetings on YouTube
Click the link below to watch meeting videos on YouTube. Live meetings will appear first on the home page once the live stream has started. If you don't see a live video when a meeting is scheduled, please be patient as the meeting may start shortly after the scheduled start time and try reloading the page. To view recorded meetings, click on videos and look for the meeting date or find video links along with minutes and agendas in the Council and Committee Calendar module.
View Council Meetings Live Streamed to YouTube
Electronic Council meetings during COVID-19
In response to the COVID-19 Pandemic, Council chambers will be closed to the public until further notice and Council has approved electronic participation at remote meetings following the 2020 Council Meeting Schedule and the 2021 Council Meeting Schedule. Residents can still participate in meetings by:
- Submitting a comment in writing before noon on the day of the meeting
- Making a delegation or attending a public meeting by video or toll-free phone
- Watching or listening to the meeting on the Woolwich YouTube page or by toll-free phone
- Reading meeting minutes
To submit a comment, register as a delegation, attend a public meeting, listen to a meeting by toll-free phone on mute or for alternative participation options, please contact the Council/Committee Facilitator before noon on the day of the meeting using the phone or email below or by completing an online delegation request form. If more than 4 delegation requests are received, the Clerk may delay the item to an in-person meeting in the future. If you have concerns about connectivity or using remote meeting technology, we encourage you to also submit written comments. Written comments do not limit your opportunity to speak at a meeting. For more information, see Speak Before Council below.
Agendas and Minutes
All agendas and minutes for Council and Committees can be found in the Council and Committee Calendar module.
- Agenda - Agendas are posted online by 2:00 p.m. on the Friday before the meeting. Agenda packages include all supporting documentation in addition to the agenda.
- Revised Agenda - The agenda may be updated by 2:00 p.m. on the day of the meeting. If there are no updates, a revised agenda will not be posted.
- Minutes - Meeting minutes are the official record of the meeting. Minutes are not final and posted until they have been approved by Council or the applicable Committee.
Due to website updates, contact the Corporate Services Department to review all agendas and minutes prior to January 2017.
Types of Council Meetings
Televised Council Meetings |
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Televised Council meetings are shown live on Rogers Cable 20 throughout the year. The 2020 dates for Televised Council Meetings are:
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Budget Meetings |
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2020 budget meetings will take place on January 7, 9, 14 and 16 in Council Chambers. Agendas for budget meetings are prepared and published to the Council and Committee Calendar. The Budget and Reporting page has more information on past budgets, financial statements and performance measures. Public InputThere are many ways members of the public can provide input on the budget:
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Committee of the Whole vs. Council Meetings |
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Committee of the Whole meetings are less formal than Council meetings and are chaired on a rotational basis by Members of Council. Any decision made by the Committee is not formally approved until it is ratified at the following Council session. Council meetings are generally held the week following a Committee meeting and are Chaired by the Mayor. |
Closed Meetings |
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All meetings are open to the public unless otherwise permitted to be closed under the Municipal Act. Woolwich Township is committed to accountability and transparency. Council will only discuss business in a closed meeting after passing a resolution at a meeting open to the public which describes the general nature of the closed business or the authority to hold the meeting in closed session. |
Speak Before Council - Delegations
Anyone who wants to speak at a public Council meeting must register as a delegation before the deadline to save their place on the agenda. See Register as a Delegation below for more information.
Delegations must follow the rules in the Procedural By-law and including a time limit of 10 minutes. For more information about speaking to Council see the Township's guide to Understanding Committee of the Whole and Council Meetings or contact the Meeting Facilitator.
Register as a Delegation |
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To register as a delegation to speak before Council, please complete an online delegation request form or contact the Meeting Facilitator if you have questions. When requesting a meeting date:
Speaking to New Items - Regular AgendaThe meeting agenda is prepared on the Friday morning before the meeting and then posted online by 2:00 p.m. that day. The deadline for registration of delegations is 5:00 p.m. on the Thursday prior to the meeting. Speaking to an Item on the Agenda - Revised AgendaThe meeting agenda may be updated on the day of the meeting. Anyone may register as a delegation for an item shown on the regular agenda by calling the Meeting Facilitator by noon on the day of the meeting. New items are not accepted for the revised agenda. Any revisions are posted online by 2:00 p.m. on the day of the meeting. |
Presentation Materials |
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Delegations are encouraged to submit written material outlining their position by 5:00 p.m. on the Thursday preceding the meeting. Material submitted by this time will be included in the Agenda package. If a delegation is unable to submit the written information in advance of the meeting, he/she should provide 16 copies for distribution to Council and staff. If you will be using a PowerPoint presentation or other visuals, an electronic copy must be provided to Township staff by the Monday preceding the meeting. If you have any additional audio/ visual requirements, you should let staff know at the time of registration. The Township encourages members of the public to comment on matters of interest to them. However, delegations are cautioned that if derogatory or inappropriate remarks are made, the delegation will not be permitted to continue speaking, and the comments will not be recorded in the meeting minutes. Applause, booing, or other audible demonstrations of support or opposition are prohibited. Delegations are requested to respect all citizens, members of Council and staff, regardless of differing opinions and views. Please display the same courtesy and respect to others that you expect for yourself. As a delegation, you must also be aware that all Committee of the Whole and Council meetings are open to the media, and your comments may be reported in the newspaper or on television. The use of cameras and recording equipment is generally allowed but may be prohibited if disruptive to the meeting. Picket signs or placards are not allowed in the Council Chambers or on any Township property where a meeting is being held. |
Acting Mayor
Council has approved a rotating schedule each year for the Acting Mayor. The Acting Mayor is a member of Council who fills the Mayor's role in the case that the Mayor is absent from a meeting due to illness, out of town attending a conference or otherwise, or if the Mayor’s seat becomes vacant. The Acting Mayor may be called up to chair Council meetings, represent the municipality at official functions, and carry out the duties of the head of the Council as needed.
2020 Acting Mayor Rotation |
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| 2021 Acting Mayor Rotation | |||||||||||||||||||||||||||||||||||||||
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| 2022 Acting Mayor Rotation | |||||||||||||||||||||||||||||||||||||||
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