To Register
To register as a delegation to speak before Council, please complete Speak to Council Registration Form or contact the Council & Committee Support Specialist if you have questions.
Registration Deadlines
New Items
If you are bringing a topic to Council, the deadline to register as a delegate is 12 p.m. (noon) on the Wednesday prior to the meeting. Your topic and delegation will then be included on the meeting agenda that is published the next day. Any requests to speak to new topics that are received after this deadline, will be scheduled instead for the next available meeting of Council.
Items Currently on the Agenda
If you wish to speak to a topic that is already on the published agenda, complete the Speak to Council Registration Form by 10:00 a.m. on the day of the meeting. Your delegation will then be included on the Revised Agenda, which is published by 1:00 p.m. on meeting day. Please note that requests for new topics/items are not accepted for the revised agenda.
When requesting a meeting date:
Time Limit
Individual delegates are given seven (7) minutes to speak. There will be a timer to assist you in keeping track of your speaking time, with a warning sound given when one minute remains, and again when your time is up.
Group delegations are given a total of ten (10) minutes to speak and will also have a timer.
Delegates may request more time, which is set at the discretion of the Clerk or Council.
Presentation Materials (PowerPoint, Documents, Videos, etc.)
Delegations are encouraged to submit materials outlining their position by 12 p.m. (noon) on the Wednesday before the meeting. Material submitted by this time will be included in the Agenda package. If a delegation is unable to submit the written information in advance of the meeting, they should provide 16 copies for distribution to Council and staff.
If you will be using a PowerPoint presentation or other visuals, an electronic copy must be provided to Township staff by the Monday before the meeting. If you have any additional audio/visual requirements, you should let staff know at the time of registration.
Important Information for Speakers & Attendees
The Township encourages members of the public to comment on matters of interest to them. However, delegations are cautioned that if derogatory or inappropriate remarks are made, the delegation will not be permitted to continue speaking, and the comments will not be recorded in the meeting minutes. Applause, booing, or other audible demonstrations of support or opposition are prohibited.
Delegations are requested to respect all citizens, members of Council, and staff, regardless of differing opinions and views. Please display the same courtesy and respect to others that you expect for yourself.
As a delegation, you must also be aware that all Council meetings are open to the media and your comments may be reported in the newspaper or on television, and can be viewed on YouTube.
The use of cameras and recording equipment is generally allowed but may be prohibited if disruptive to the meeting. Picket signs or placards are not allowed in the Council Chambers or on any Township property where a meeting is being held.
